Instructions to Authors
The triannual medical journal “Hellenic Archives of Oral and Maxillofacial Surgery - HAOMS” is the official journal of the Hellenic Association for Oral & Maxillofacial Surgery, and it is a forum for medical and dental scientists. Its official languages are English and Greek and publishes articles on basic, clinical and epidemiological research, as well as interesting case reports with literature review and letters. Topics of interest include but are not limited to Oral & Maxillofacial Surgery, Oral Surgery, Oral Medicine, Oral Pathology, Head & Neck Oncology, Ear-Nose-Throat Surgery, Plastic and Reconstructive Surgery, Dermatological Oncology, Dermatology, Craniofacial Surgery, Neurosurgery. Thematology of submitted articles should be of interest to Medical and Dental practitioners who are competent in diagnosing and treating pathologies of the maxillofacial / head & neck region.
Publication is free of charge. HAOMS journal will consider for publication:
Manuscript preparation
HAOMS Journal complies with the Uniform Requirements for Manuscripts by the International Committee of Medical Journal Editors (BMJ 302: 338-341, 191). Articles submitted for publication should be written in either Greek or English language (see above, limitations pertain to certain article type). The copy-editor of the journal has the right to change the language structure of the manuscript without transforming its meaning by the author. Number pages consecutively in this order: title page, abstract, text, references, legends, and tables. Figures should be provided separately.
a. On the title page provide the title of the article, list each author’s name and institutional affiliation, and indicate the corresponding author. In case, the study has been reported in abstract form elsewhere, indicate the respective scientific meeting.
b. On the abstract page provide the abstract (background, methods, results, conclusions) and 3-7 key-words.
c. Figure and Table preparation. Figures: For reproduction in the journal you will be required, to supply high resolution .tiff images in separate files (1200 dpi for line drawings and 300 dpi for color and half tone work at intended display size – column width of 76 mm or page width of 160 mm). It is advisable to create your high resolution images first as they can easily converted into low resolution images for on line submission. Line drawings, graphs, and charts should be professionally drawn or computer generated and printed on a high resolution laser printer. Any lettering in the figures should be large enough to stand photographic reduction. Authors should prepare their figures for either one column (76 mm) or the entire page width (160 mm). The editors reserve the right to reduce the size of illustrated material. Authors may, however, specifically request a larger reproduction.
Figures should be numbered consecutively with Arabic numerals, in the order in which they appear in the text. Reference should be made in the text to each figure. Each figure must be accompanied by an explanatory legend, typewritten with double spacing and the legends to all figures should be typed together on a separate sheet at the end of the manuscript. Any photomicrographs, electron micrographs or radiographs must be of high quality. Photomicrographs of histopathological specimens should provide details of staining technique and magnification used (or use an internal scale bar). All micrographs must carry a magnification bar. Explain all symbols used in the figure. Patients shown in photographs should have their identity concealed or should have given their written consent to publication of the photographs. For a photograph of a minor, signed parental permission is required.
Tables should be added at the end of the manuscript and not interspersed throughout the manuscript. They should be submitted as part of the Word document, typed neatly, each table on a separate page in double spacing, with the title above and a clear legend below. The legend should contain all the necessary information so that the table and legend may stand alone, independent of the text. Explain all abbreviations. Standard abbreviations of units of measurement should be added between parentheses. A table must have at least two columns. Column headings should be brief, but sufficiently explanatory. Lists are to be incorporated into the text. Do not use patient initials in tables. Patients should be referred to by sequential Arabic numerals, not by their initials.
d. References: Use et al after the 6th author name. Put a full stop after the journal’s name and after the last page. Refer year (;), volume (:), and first and last page. The author is responsible for obtaining written permission to reproduce previously published material (illustrations, tables) from the copyright holder. The consent of the senior author must also be acquired.
The submitted manuscript must be accompanied by a cover letter which should specify:
1. A statement that the submission is not under consideration by any other journal or published previously (apart from abstracts);
2. A statement by the responsible author certifying that all co-authors have seen and agree with the contents of the manuscript. It is a policy of the journal that submissions are not returned back to the authors.
A letter for articles accepted for publication accompanied by the reviewers’ comments is sent to the authors for final corrections. Proofs can be accompanied by a document for ordering a specified number of reprints by the authors.
Transfer of copyright to the journal “HAOMS” is a requisite condition of publication.
The corresponding author must include a Conflict of Interest Statement on behalf of all authors at the end of the article. If there is no conflict of interest it must be stated.
The manuscript can be submitted, by e-mail only to Editor-in-Chief Athanassios Kyrgidis (email: archives@haoms.org)
Submissions will be screened for Plagiarism / Similarity to other publications / internet sources / student papers prior to Section Editor assignment. A threshold of less than 30% similarity excluding the references for the whole submitted document is required.
Label emails with the title of the manuscript. File names: Submit the whole manuscript (abstracts, text, references, tables, legends) as a single file. Name each file with your last name (up to eight characters). Text files should be given the three-letter extension that identifies file format. Submit figures as separate files from text files. Tables and charts should be adjuncts to the text and must not repeat material already presented. They should be numbered consecutively, with Roman numerals in the order in which they appear in the text.
The triannual medical journal “Hellenic Archives of Oral and Maxillofacial Surgery - HAOMS” is the official journal of the Hellenic Association for Oral & Maxillofacial Surgery, and it is a forum for medical and dental scientists. Its official languages are English and Greek and publishes articles on basic, clinical and epidemiological research, as well as interesting case reports with literature review and letters. Topics of interest include but are not limited to Oral & Maxillofacial Surgery, Oral Surgery, Oral Medicine, Oral Pathology, Head & Neck Oncology, Ear-Nose-Throat Surgery, Plastic and Reconstructive Surgery, Dermatological Oncology, Dermatology, Craniofacial Surgery, Neurosurgery. Thematology of submitted articles should be of interest to Medical and Dental practitioners who are competent in diagnosing and treating pathologies of the maxillofacial / head & neck region.
Publication is free of charge. HAOMS journal will consider for publication:
- Editorials and invited keynote articles.
- Systematic Review articles. These should adhere to the principles of Evidence Based Medicine and follow the PRISMA Guideline and its extensions. They must include a structured abstract, which should be less than 300 words long. The article should be no more than 4000 words long excluding the references (we recommend minimum 30 and preferable 40 for systematic reviews).
- Original articles. These should be of experimental, clinical or epidemiological character. They should include: a structured abstract, introduction, in which the recent developments on the subject of the research and the scope for the undertaken study should be reported; description of the Material and Methods; report of the Results; and Discussion, which should include the conclusions of the study. The article should be no more than 3200 words long excluding references (we recommend minimum 20 and preferable 30 for original articles).
- Case Report articles with Systematic Review. Rare clinical cases with interesting presentation, diagnosis or treatment should be described in them. To document the rarity of the case a systematic review of the relevant literature is obligatory for a case report to qualify as a full text article. They should include Abstract; short Introduction, Description of case, Systematic Review including a table summary of already published cases and a short Discussion (we recommend minimum 15 and preferable 25 references for Case Report Articles).
- Letters to the Editor should be concise and less than 1000 words [up to 1 figure (with sub-legends) / table allowed]. Case reports may also be submitted as letters to the editor (up to 10 references).
- Historical Perspective Articles. Short articles submitted in either Greek or English, referring to the History of Oral & Maxillofacial Surgery and neighboring medical specialties.
- The editorial board of the journal has the right to publish the abstracts of Congresses, Seminars etc.
Manuscript preparation
HAOMS Journal complies with the Uniform Requirements for Manuscripts by the International Committee of Medical Journal Editors (BMJ 302: 338-341, 191). Articles submitted for publication should be written in either Greek or English language (see above, limitations pertain to certain article type). The copy-editor of the journal has the right to change the language structure of the manuscript without transforming its meaning by the author. Number pages consecutively in this order: title page, abstract, text, references, legends, and tables. Figures should be provided separately.
a. On the title page provide the title of the article, list each author’s name and institutional affiliation, and indicate the corresponding author. In case, the study has been reported in abstract form elsewhere, indicate the respective scientific meeting.
b. On the abstract page provide the abstract (background, methods, results, conclusions) and 3-7 key-words.
c. Figure and Table preparation. Figures: For reproduction in the journal you will be required, to supply high resolution .tiff images in separate files (1200 dpi for line drawings and 300 dpi for color and half tone work at intended display size – column width of 76 mm or page width of 160 mm). It is advisable to create your high resolution images first as they can easily converted into low resolution images for on line submission. Line drawings, graphs, and charts should be professionally drawn or computer generated and printed on a high resolution laser printer. Any lettering in the figures should be large enough to stand photographic reduction. Authors should prepare their figures for either one column (76 mm) or the entire page width (160 mm). The editors reserve the right to reduce the size of illustrated material. Authors may, however, specifically request a larger reproduction.
Figures should be numbered consecutively with Arabic numerals, in the order in which they appear in the text. Reference should be made in the text to each figure. Each figure must be accompanied by an explanatory legend, typewritten with double spacing and the legends to all figures should be typed together on a separate sheet at the end of the manuscript. Any photomicrographs, electron micrographs or radiographs must be of high quality. Photomicrographs of histopathological specimens should provide details of staining technique and magnification used (or use an internal scale bar). All micrographs must carry a magnification bar. Explain all symbols used in the figure. Patients shown in photographs should have their identity concealed or should have given their written consent to publication of the photographs. For a photograph of a minor, signed parental permission is required.
Tables should be added at the end of the manuscript and not interspersed throughout the manuscript. They should be submitted as part of the Word document, typed neatly, each table on a separate page in double spacing, with the title above and a clear legend below. The legend should contain all the necessary information so that the table and legend may stand alone, independent of the text. Explain all abbreviations. Standard abbreviations of units of measurement should be added between parentheses. A table must have at least two columns. Column headings should be brief, but sufficiently explanatory. Lists are to be incorporated into the text. Do not use patient initials in tables. Patients should be referred to by sequential Arabic numerals, not by their initials.
d. References: Use et al after the 6th author name. Put a full stop after the journal’s name and after the last page. Refer year (;), volume (:), and first and last page. The author is responsible for obtaining written permission to reproduce previously published material (illustrations, tables) from the copyright holder. The consent of the senior author must also be acquired.
The submitted manuscript must be accompanied by a cover letter which should specify:
1. A statement that the submission is not under consideration by any other journal or published previously (apart from abstracts);
2. A statement by the responsible author certifying that all co-authors have seen and agree with the contents of the manuscript. It is a policy of the journal that submissions are not returned back to the authors.
A letter for articles accepted for publication accompanied by the reviewers’ comments is sent to the authors for final corrections. Proofs can be accompanied by a document for ordering a specified number of reprints by the authors.
Transfer of copyright to the journal “HAOMS” is a requisite condition of publication.
The corresponding author must include a Conflict of Interest Statement on behalf of all authors at the end of the article. If there is no conflict of interest it must be stated.
The manuscript can be submitted, by e-mail only to Editor-in-Chief Athanassios Kyrgidis (email: archives@haoms.org)
Submissions will be screened for Plagiarism / Similarity to other publications / internet sources / student papers prior to Section Editor assignment. A threshold of less than 30% similarity excluding the references for the whole submitted document is required.
Label emails with the title of the manuscript. File names: Submit the whole manuscript (abstracts, text, references, tables, legends) as a single file. Name each file with your last name (up to eight characters). Text files should be given the three-letter extension that identifies file format. Submit figures as separate files from text files. Tables and charts should be adjuncts to the text and must not repeat material already presented. They should be numbered consecutively, with Roman numerals in the order in which they appear in the text.